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Dear Parents and Athletes,

Arrangements for Henley Fours and Eights Head:

There will be 2 divisions at 10:30 and 13:30 raced over 3000m upstream on the Henley stretch of the River Thames. Headington have entered crews into both divisions. Please note that all girls must use school transport to get to the event unless she has permission from the Head of Rowing to meet us at the race venue. If your daughter is racing in Division 2 only and wishes to meet us at the event please ensure that she arrives at Henley no later than 10:30am.

The Draw:

The start order is available on the event website.

J16s and Seniors are racing in Division 1 and J14s to Seniors are racing in Division 2.

Transport:

The bus for Division 1 will depart the school gym at 7:40am at the latest, girls racing in the early division please meet outside the gym at 7:30am. The bus for division 2 will depart from the Headley Way school entrance at 9am, girls racing in the later division only please meet outside the school gate on Headley Way at 8:45am.

Please note that there are boarders and girls who may be sleeping. YOU MUST NOT MAKE ANY NOISE outside the boarding houses but rather wait outside the gate. Transport is available back from Henely however, where possible, please can parents arrange transport back. No girls may depart the event until the trailers are fully loaded.

Itinerary: Henley Fours and Eights Head: Saturday 17th February 2018

Please note that there are many girls racing and that it is their responsibility that they follow the coaches instructions and the timings below. Also, once the girls boat, they may have to wait on the water before you race so make sure that you have had a loo stop prior to racing and that you have suitable warm clothes to wear over your race kit.

All rowers and coxes must read the competitor instructions which can be found on the event website.

07:40 Bus for division 1 departs school gym.
08:30: Bus arrives at Henley - begin rigging boats
09:00: Boats rigged for Div 1

Division 1: Those racing in Division 1 will need to meet at the trailer at 09:15. Dressed and ready for pre-race chat. You will then warm up and boat. There will be no time for anything else.

09:15: is the estimated earliest boating time for girls. Rowers note: you are responsible for ensuring that you have boated at the correct times, more information regarding timings will be released on the event website in due course. Crews that are late will not be allowed to race.

10:00: In marshalling area (make sure you have warm kit as you may be there for a while).
10:30: Approximate start time for Div 1: it could be earlier so ensure that you row straight up to the start.

Once you have completed your race, you need to report any breakages or other equipment issues to your coach immediately.

All boats for Division 2 must be rigged by 11am

Division 2: Those racing in Division 2 will need to meet at the trailer at 12:00. Dressed and ready for pre-race chat. You will then warm up and boat. There will be no time for anything else.

12:15: estimated earliest boating time for Div 2. Rowers note: you are responsible for ensuring that you have boated at the correct times, more information regarding timings will be released on the event website in due course. Crews that are late will not be allowed to race. I have instructed coaches that under no circumstances are they to chase you to get boated! 

13:00: In marshalling area (make sure you have warm kit as you may be there for a while).
13:30: Approximate start time for Div 2: it could be earlier so ensure that you row straight up to the start.

from 15:0 de-rig and load trailer. No girl may depart before the trailer is fully loaded.

Kit and Food

Please ensure that you have:

- Water bottles with electrolyte replacement fluid.

- Food.

- A good breakfast before you depart (eg: Poridge, toast and a banana).
- Make sure you have a meal for after your race, such as pasta, banana / fruit and nuts

- Kit: You will need a change of kit for after the race. Make sure you have enough warm kit for when you are sitting around even if it means you bring a blanket down.

Parking:

There is a £5 charge for parking in the event parking on Lion Meadow, from the event website:

"We strongly encourage competitors and spectators to Car Share. This year there will be a £5/charge for parking (Towing vehicles, Coaches/Minibuses exempted). The aim of this charge is to encourage car sharing and reduce the numbers of vehicles on site. Excessive numbers of vehicles i'm afraid cause us issues in terms of space, managing ground conditions and subsequent repair costs. We need to noticeably and hopefully significantly reduce the number of cars. (There will be an entrance and separate exit to facilitate drop offs, please follow the normal circulation entering through the gate behind Leander Club.)"

Address: 

Lion Meadow
Henley-on-Thames
RG9 2LP

Links to the following safety documents can be found on the event website:

- Event safety plan

- Risk assessments

- Welfare satement, plan and forms

- Competitor instructions